All proposals for beamtime supported by this programme will be submitted and handled centrally through the NEP website.

Proposals can be submitted at any time but will be periodically collected for scientific evaluation. The next collections will take place on 1st June 2024, 1st September 2024 and 1st December 2024 (extended to the next working day should the official deadline fall on a non-working day) each year.

Support for travel and accommodation is available for up to 1 user per project. This covers travel expenses of up to €400 and a contribution to accommodation; accommodation may be booked by ISA.

Time on the beam lines has been reserved for proposals successfully awarded access through NEP, it is not necessary to also submit a proposal through ISA's annual call for proposals.

Full details of eligibility criteria, who can apply and the procedure to do so, including information required for submissiom of a proposal, can be found in the NFFA User Guidelines:
https://www.nffa.eu/apply/

Once a NEP proposal has been awarded access to one of the beam lines

• The beam line scientists will contact the successful applicant in order to arrange a suitable time for the measurements.
• Local accommodation for the duration of the visit will be arranged by the , who will also help with any other practical aspects of the visit. Details of travel to and within Aarhus can be found on the ISA website.

For research carried out under the NEP programme

Each Group Leader is requested to ensure that:

• The online NFFA-Europe User Report and NFFA-Europe Satisfaction Questionnaire are completed, as soon as possible after the access sessions for the project have been completed.

  The forms are linked from point number 9 of the "workflow" on the NFFA-Europe website
  

• All publications directly linked to the work performed in the framework of the project should acknowledge the support of the EU H2020 research and innovation programme.
  

  This project has received funding from the European Union's Horizon 2020 research and innovation programme under grant agreement No 101007417, having benefited from the access provided by ASTRID2 in Aarhus, Denmark, within the framework of the NFFA-Europe Pilot Transnational Access Activity, proposal ID#.

• The beam line contacts, or , should be kept informed of all the publications referred to under the point above. You should email the full title and reference of the publication to , once it has been accepted for publication.
  
  
• Eligible users in the Project Group will receive a link to the AU online reimbursement system, where all receipts for travel should be uploaded.
  • Total travel costs up to no more than €400 per visit can be reimbursed. In case of doubt, please contact us in advance of booking your travel.
  • Please make sure that the scanned or electronic versions of the tickets/documents to be uploaded show the price of the fare (additional submission of original paper versions is not required).
  • Preference must be given to an economical means of transportation, typically an economy ticket.
  • Tickets for any type of travel which could not be used and/or had to be replaced, for example missed trains, cannot be reimbursed.
  • All receipts have to show purchase details and not only the credit card transaction. Only purchases to be reimbursed should be included on the receipt.

User registration

For our records and for reporting to the EU, all users are requested to fill in and return a User Registration Form, you can download the registration form as pdf file below.

User registration form:

Questions concerning proposals covered by this programme can be directed to:

Søren Vrønning Hoffmann
ISA, Centre for Storage Ring Facilities
Department of Physics and Astronomy
Aarhus University
DK-8000 Aarhus C
Denmark

Email

This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 101007417

Last Modified 05 March 2024